Find The Right Content Management System For Your OrganizationThere are many different types of content management systems to create, edit, manage and publish web content. Most often, a content management system is also used for storing, controlling, versioning and publishing industry-specific documents for organizations. General Features of a Content Management System The broad range of content management systems can support many features including: Identifying key users and their content management roles Assigning roles and responsibilities based on different content categories and types Defining workflow tasks in order to collaborate creation among team members with alert messages to remind content managers of upcoming changes Tracking and managing multiple versions of single instances of content uses Scanning capabilities Publishing content to a repository for retrieval at a later date Separating the content's semantic layer from the layout, such as color, font type and emphasis of text The content management system publishes industry specific news articles, operator's manuals, technical manuals, sales guides and marketing brochures. The various documentation types in a content management system typically include computer files, media images, audio files, video files, electronic documents and web content. The platforms that are used for a content management system may vary, depending on whether or not the system is a free and open source software, or proprietary. Different types of platforms are: PHP ASP.NET J2EE XML Apache Java Some of the databases which support content management system uses include MySQL, Oracle, SQL Server, PostgreSQL, Informix, Apache Derby, DB2, HyperSonic SQL, InterBase, JDataStore, SAP, and Sybase. The reasons for having a variety of platforms and databases to support a content management system is the answer to why there are so many different types of content management systems. Each content management system vendor sees the management of content based on their software design. Additionally, there are many different solutions for managing web content as digital assets, documents, web content management, and records, just to name a few. Finding the right content management system is dependent upon what you need for your organization. With so many selections, it can be difficult to determine which content management system is best for your organization. Whether your organization is large or small, the following steps will help to narrow your search. First, organize the content and identify and involve all of the stakeholders who will be responsible for creating and developing your web content. You will want to determine the goals and objectives of the content management system and determine the requirements necessary to meet these goals and objectives. Develop scenarios and conduct a content audit to ensure that all of the necessary content is included, and unnecessary content is excluded. Use a formal tender process to determine which content management system vendor actually offers what you will need. |